Company: Capstone Homes – Prescott Division

Job Title: Purchasing Coordinator

Department: Purchasing

Reports To: Director of Purchasing

Location: Prescott Valley

Job Type: Full-Time

FLSA: Exempt

Schedule: Day Shift, Monday - Friday

Remote (Y/N): N

Travel: Local travel daily

About Capstone Homes

Capstone Homes is one of the largest and most established residential builders in Northern Arizona and we are the fastest-growing and most sought-after home builder in the Tri-City area. The Prescott team is looking for a driven and self-motivated candidate for our Purchasing Coordinator position.

Capstone Homes’ culture is inclusive and diverse and is committed to being a quality equal opportunity employer. Our company recruits, employs, develops, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Summary

The Purchasing Coordinator role requires frequent collaboration with trade partners, vendors, suppliers, accounting, construction, architecture, and the ability to multi-task while meeting deadlines.

Required Knowledge, Skills, and Abilities

• Excellent communication skills, with the ability to effectively communicate with stakeholders at all levels, both orally and in writing.
• Excellent attention to detail skills.
• Strong analytical and problem-solving skills.
• Strong estimating and budgeting skills.
• Ability to work with sensitive information.
• Ability to organize and prioritize duties and projects.
• Ability to work independently and as a team.
• Ability to perform duties in multiple communities simultaneously.
• Knowledge of general record-keeping and filing systems.
• Knowledge of spreadsheets and database software.
• Knowledge of accounting and bookkeeping.

Duties/Responsibilities

• Review production home invoices for pay run.
• Process bi-monthly and monthly pay runs.
• Produce pay run estimate and final total report.
• Process purchase orders for base, upgrades, and all change orders.
• Cancel purchase orders for homes closed over 90 days.
• Keep current production plan budgets up to date.
• Send new community plans out for bid
• Collect and award bids for new communities.
• Set up base homes and options in purchasing software.
• Produce Variance Report monthly.
• Prepare and maintain standard and custom feature lists for all communities.
• Analyze bids for completeness and accuracy.
• Resolve specification and plan conflicts.
• May be required to cross-train for position (s) from time to time, as required.
• Research and pre-qualify trade partners who can provide cost-effective construction, service, and quality.
• Monitor trade partner performance and assist in efforts to ensure trade partner complies with contract requirements.
• Maintain a positive and professional relationship with all potential and existing trade associates.
• Research new products and processes from a cost and value basis.
• Vendor onboarding for Capstone and Ecco Homes.
• Vendor compliance for Capstone and Ecco Homes.
• System administration and troubleshooting (WMS, Sales Simplicity)
• Manage quarterly and annual rebates.
• Request and track model discounts.
• All other duties as assigned by supervisor.

Required Credentials and Experience:

• High school diploma or equivalent.
• Minimum 1 year of general office experience.
• Must possess a valid driver’s license and reliable transportation.
• Proficient in using MS Office Suite and Google.

Preferred Education and Experience

• College degree.
• Purchasing experience or in a related field.
• Residential construction experience.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Prescott Valley, AZ 86314: Relocate before starting work (Required)

Work Location: In person